How to Become a Gammatica Master?

Assigning Task Responsibilities

• Assign one responsible person for task assignments. It’s advisable to designate a responsible person for important tasks.
• Project managers or account managers can log into any colleague’s calendar and assign tasks there.
• They can also enter Kanban projects and assign tasks to colleagues’ calendars.

How to Assign Tasks?

• Whether in the calendar or in projects, when adding a task, always include the following information:
• • Task name.
  • Task description.
  • Task deadline.
  • Person responsible for the task.
  • For recurring tasks, set up the recurrence.
  • If there’s a checklist, add it to the task.
  • If there is a client involved, link the client.
• Time-bound tasks are clearly visible in the calendar.
• In the TO-DO list in the calendar, pending tasks awaiting assignment are clearly visible.
• You can navigate from the TO-DO view in the calendar to the “Forgotten Tasks” column, where pending tasks are visible for assignment.

Daily stand-up

• Conduct daily stand-ups within the company.
• Ideal team size: 5-6 members.
• What does it involve? Start the day with a quick meeting, covering the following:
  • What is the most important task of the day?
  • What does your day look like?
  • Are there any obstacles to completing your day’s tasks?
  • Do you have any pending tasks from the previous day?
• If something isn’t a priority, you can still make adjustments to the calendar.

What happens if a task isn’t completed?

• It will be discussed in the next day’s stand-up.
• If a task isn’t checked off, it appears in the “Forgotten Tasks” column of the TO-DO view.
• You can reassign forgotten tasks as new tasks.
• (SOON) Coming soon is a Hyper Important feature that lets you to set up Slack notifications for critically overdue tasks.

Other Important Information

• It’s recommended to create an HR Board project.
  • Here you can track applicants on a Kanban board.
• It’s recommended to create a Finance Board project.
  • Here you can track invoices on a Kanban board (in addition to your external billing system).
• It’s recommended to create a Sales Pipeline project.
  • Here you can track prospects in one place.
• It’s recommended to create a Content Calendar project.
  • Here you can schedule who should create or post content and when.
• It’s recommended to create a Reports project.
  • Here all your reports are accessible and can be opened in one place.
  • (SOON) Later, automatic reporting will be available in Gammatica.
• It’s recommended to create a Link Bank project.
  • Here all relevant links for the marketing team will be accessible through various columns (e.g., SEO - containing 3 cards, each for different purposes).

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